Office Assistant - Library
Concord, MA Concord, MA Part-time Part-time $15.
75 - $37.
00 an hour $15.
75 - $37.
00 an hour 10 days ago 10 days ago 10 days ago Be a part of history! The Concord Free Public Library is celebrating its 150th anniversary in a beautifully remodeled building in the heart of historic Concord.
The Library seeks a part-time Office Assistant as part of the Administration Team.
The successful candidate will work closely with the Director of Libraries to maintain all personnel files, accounts receivable and payables, and process payroll.
The right candidate will be someone who loves numbers and has a strong background in money management.
This role has a flexible schedule of 18 hours per week, and opportunities to work not only on personnel and financial accounts, but also to provide essential support to library staff, enabling them to better serve the community.
This is a key position within the Administration team and if you have the right set of skills, a keen eye for details, and a love of learning, we'd love to meet you.
Come join a team of dedicated creative people whose mission is to inspire lifelong learning.
Full pay range - $15.
75-37.
00/hr, starting pay based on education and experience.
Applications will be accepted until the position is filled.
The most highly qualified candidates will be invited to one or more interviews and/or other assessments.
All applicants will be notified of their standing in the process as soon as a decision has been made regarding their individual application.
Appointment of the final candidate will be contingent upon the results of pre-placement conditions including a Background Records Check and Fingerprinting.
Costs for these pre-placement requirements will be borne by the Town.
The Town of Concord, MA is an EEO Employer.
We value diversity and welcome candidates of all backgrounds to apply.
Office Assistant Concord Free Public Library Department:
Library Salary Grade:
Misc-1 Reports To:
Library Director FLSA Status:
Non-Exempt Appointed By:
Town Manager Date:
July 2023 GENERAL
Summary:
The Office Assistant provides administrative support for the Library.
ESSENTIAL JOB FUNCTIONS:
External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.
Maintains department and personnel files with accuracy and timeliness of filing.
Maintains accounts receivable and accounts payables including soliciting bids, obligating purchase orders, processing warrant schedule, reconciling bank statements, and collaborating with auditor annually to complete audit.
Reconciles monthly revenue/expenditure reports; supports the preparation of other financial and personnel reports.
Reconciles payment kiosks and completes weekly bank deposits; delivers receipts to the Town of Concord Finance Department Records and reconciles all monies collected and communicates in writing any important information.
Works with Library Director to place orders and tracks all office supplies for the Library.
Works with Library Director to process biweekly payroll.
Prepares change of status forms, maintains employee leave records and tracks employee anniversary dates and performance review dates.
Opens and distributes mail, reports, memos, and necessary information to appropriate persons.
May assist in planning and attending special events (e.
g.
, sidewalk sales, town celebrations, etc.
).
Performs special projects and related responsibilities as initiated and requested.
Performs other related duties as required, directed or as the situation dictates.
Regular attendance at the workplace is required.
SUPERVISORY RESPONSIBILITY:
None.
EDUCATION and
Experience:
High school education; additional education or training in clerical field preferred.
Strong background in customer service preferred.
Strong background in money management and finance useful.
KNOWLEDGE, SKILLS & ABILITIES:
Excellent interpersonal skills; ability to communicate effectively both verbally and in writing; ability to effectively deal with all members of the public in a courteous and tactful manner; ability to establish and maintain good working relationships with coworkers.
Working knowledge of office procedures, practices, and terminology.
Knowledge of basic financial/accounting practices and procedures.
Ability to maintain detailed budget accounts, financial records and clerical records.
Ability to work with a high level of detail, to prioritize multiple tasks, and to deal effectively with interruptions; ability to change direction and rearrange tasks according to deadlines and circumstance.
Working knowledge of municipal accounting software system (MUNIS or equivalent), Microsoft Office Suite and Google Office products preferred.
WORKING CONDITIONS & PHYSICAL DEMANDS:
Normal office environment, not subject to extreme variations of temperature, noise, odors, etc.
Majority of work is performed in a moderately noisy work environment, with constant interruptions.
Frequently subjected to the demands of other individuals and the volume and /or rapidity with which tasks must be accomplished.
Operates computer, printer, video display terminal, keyboard, calculator, telephone, copier, facsimile machine and all other standard office equipment requiring eye-hand coordination and finger dexterity.
Balancing, crouching, grasping, pulling, reaching and stooping may also be required.
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job.
The above is not intended to be an exhaustive list of all responsibilities and duties required.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
75 - $37.
00 an hour $15.
75 - $37.
00 an hour 10 days ago 10 days ago 10 days ago Be a part of history! The Concord Free Public Library is celebrating its 150th anniversary in a beautifully remodeled building in the heart of historic Concord.
The Library seeks a part-time Office Assistant as part of the Administration Team.
The successful candidate will work closely with the Director of Libraries to maintain all personnel files, accounts receivable and payables, and process payroll.
The right candidate will be someone who loves numbers and has a strong background in money management.
This role has a flexible schedule of 18 hours per week, and opportunities to work not only on personnel and financial accounts, but also to provide essential support to library staff, enabling them to better serve the community.
This is a key position within the Administration team and if you have the right set of skills, a keen eye for details, and a love of learning, we'd love to meet you.
Come join a team of dedicated creative people whose mission is to inspire lifelong learning.
Full pay range - $15.
75-37.
00/hr, starting pay based on education and experience.
Applications will be accepted until the position is filled.
The most highly qualified candidates will be invited to one or more interviews and/or other assessments.
All applicants will be notified of their standing in the process as soon as a decision has been made regarding their individual application.
Appointment of the final candidate will be contingent upon the results of pre-placement conditions including a Background Records Check and Fingerprinting.
Costs for these pre-placement requirements will be borne by the Town.
The Town of Concord, MA is an EEO Employer.
We value diversity and welcome candidates of all backgrounds to apply.
Office Assistant Concord Free Public Library Department:
Library Salary Grade:
Misc-1 Reports To:
Library Director FLSA Status:
Non-Exempt Appointed By:
Town Manager Date:
July 2023 GENERAL
Summary:
The Office Assistant provides administrative support for the Library.
ESSENTIAL JOB FUNCTIONS:
External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.
Maintains department and personnel files with accuracy and timeliness of filing.
Maintains accounts receivable and accounts payables including soliciting bids, obligating purchase orders, processing warrant schedule, reconciling bank statements, and collaborating with auditor annually to complete audit.
Reconciles monthly revenue/expenditure reports; supports the preparation of other financial and personnel reports.
Reconciles payment kiosks and completes weekly bank deposits; delivers receipts to the Town of Concord Finance Department Records and reconciles all monies collected and communicates in writing any important information.
Works with Library Director to place orders and tracks all office supplies for the Library.
Works with Library Director to process biweekly payroll.
Prepares change of status forms, maintains employee leave records and tracks employee anniversary dates and performance review dates.
Opens and distributes mail, reports, memos, and necessary information to appropriate persons.
May assist in planning and attending special events (e.
g.
, sidewalk sales, town celebrations, etc.
).
Performs special projects and related responsibilities as initiated and requested.
Performs other related duties as required, directed or as the situation dictates.
Regular attendance at the workplace is required.
SUPERVISORY RESPONSIBILITY:
None.
EDUCATION and
Experience:
High school education; additional education or training in clerical field preferred.
Strong background in customer service preferred.
Strong background in money management and finance useful.
KNOWLEDGE, SKILLS & ABILITIES:
Excellent interpersonal skills; ability to communicate effectively both verbally and in writing; ability to effectively deal with all members of the public in a courteous and tactful manner; ability to establish and maintain good working relationships with coworkers.
Working knowledge of office procedures, practices, and terminology.
Knowledge of basic financial/accounting practices and procedures.
Ability to maintain detailed budget accounts, financial records and clerical records.
Ability to work with a high level of detail, to prioritize multiple tasks, and to deal effectively with interruptions; ability to change direction and rearrange tasks according to deadlines and circumstance.
Working knowledge of municipal accounting software system (MUNIS or equivalent), Microsoft Office Suite and Google Office products preferred.
WORKING CONDITIONS & PHYSICAL DEMANDS:
Normal office environment, not subject to extreme variations of temperature, noise, odors, etc.
Majority of work is performed in a moderately noisy work environment, with constant interruptions.
Frequently subjected to the demands of other individuals and the volume and /or rapidity with which tasks must be accomplished.
Operates computer, printer, video display terminal, keyboard, calculator, telephone, copier, facsimile machine and all other standard office equipment requiring eye-hand coordination and finger dexterity.
Balancing, crouching, grasping, pulling, reaching and stooping may also be required.
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job.
The above is not intended to be an exhaustive list of all responsibilities and duties required.
The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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